Key Tasks

• Responsible for ownership, accountability, and reporting for all logistical elements of the allocated events.
• Maintain strong professional relationships with speakers, sponsors, and delegates.
• Build Function sheets, BEOs and floorplans.
• Process invoices to ensure prompt payment and facilitation of post-event.
• Post-event, measuring success against outlined objectives and providing recommendations.
• Budget control of events and finding saving
• Management of full venue sourcing to include:
  • Book suitable venues to hold the capacity of attendees.
  • Build cost comparisons and present these to Management.
  • Oversee Senior Event Manager venue sourcing.
  • Negotiate with venues.
  • Establishing strong relationships with venues and lead venue site visits

Key Tasks

• Research, write & produce a minimum of 7-8 business conferences per annum.
• Produce each event to the highest quality possible, curating content for the relevant community, within 30 days, working to the specifications outlined and adhering to the requirements of the production schedule.
• Invite a minimum of 80 potential speakers per event (all invitees must be relevant and have received written details of the conference)
• Ensure data is requested and received from all invited and confirmed speakers and workshop leaders and added to the internal database daily.
• Secure 16 speakers and a chair and be in receipt of their confirmation forms by the end of the 30-day production cycle.
• Ensure deadlines are met and production targets achieved and exceeded.
• Keep the Production Manager fully informed and aware of the progress of each conference and any problems.
• Maximise event profitability (keeping speakers expenses to a minimum)
• Work with Sponsorship and telesales, passing on leads and suggesting potential sponsors and finally following up any leads passed on and researching additional leads.
• Work with Marketing to check all marketing material relevant to your conferences, advising them on how best to attract potential delegates, making suggestions of associations, societies, and journals suitable for external marketing activity. Provide a mid-production marketing brief to add any developments or refinements to the initial research brief.
• Add additional value to the conference programme wherever possible.
• Complete all aspects of conference administration (confirmation forms, expense forms, guest place forms and handovers) accurately and on time.
• Ensure the conference information is displayed on the web site and that the material is correct and up to date.
• Ensure replacement speakers are found for existing conference programmes and that Marketing, Telesales, Sponsorship, the Conference Executive, Client Services and Website Support are aware of the changes.
• Attend and open conferences, bringing workshops and future events to the attention of speakers and delegates.
• Network with speakers and delegates to get new ideas for conferences, feedback, and secure speakers for future events.
• Ad-hoc jobs as required.

Key Tasks

• To research, write & produce a minimum of 6 business conferences per annum, including 1 Large Scale Event (LSE).
• To produce each event to the highest quality possible, curating content for the relevant community, within 30 days (60 days for LSEs). Working to the specifications outlined and adhering to the requirements of the production schedule, whilst using initiative explore and validate new conference topics and themes.
• Identify, validate, and report to Production Manager new ideas for potential launch events and opportunities to grow existing events.
• To secure 16 speakers and a chair and be in receipt of their confirmation forms by the end of the 30-day production cycle for a 2-day event.
• To secure 40 speakers and relevant Chair’s and be in receipt of their confirmation forms by the end of the 60-day production cycle for an LSE
• In-depth research with vendor and primary market personnel to validate relevant and commercially driven topics for streams.
• To keep the Production Manager fully informed and aware of the progress of each conference and any problems.
• Take the lead in driving the conference campaign post-production, through continuous and active interdepartmental collaboration ensure conferences achieve and exceed revenue targets.
• Take ownership of each conference through strategic tracking of revenue and audience breakdown to identify when specific action may need to be taken to ensure successful event delivery.
• Assist junior members of the production team with general processes and familiarisation of core production tasks.
• Work with the Conference Manager to develop data build briefs based on research and help grow the SAE Media Group database.
• Related duties as required.

Key Tasks

• To research, write & produce a minimum of 6 business conferences per annum, including 1 Large Scale Event (LSE).
• To produce each event to the highest quality possible, curating content for the relevant community, within 30 days (60 days for LSEs). Working to the specifications outlined and adhering to the requirements of the production schedule, whilst using initiative explore and validate new conference topics and themes.
• Identify, validate, and report to Production Manager new ideas for potential launch events and opportunities to grow existing events.
• To secure 16 speakers and a chair and be in receipt of their confirmation forms by the end of the 30-day production cycle for a 2-day event.
• To secure 40 speakers and relevant Chair’s and be in receipt of their confirmation forms by the end of the 60-day production cycle for an LSE
• In-depth research with vendor and primary market personnel to validate relevant and commercially driven topics for streams.
• To keep the Production Manager fully informed and aware of the progress of each conference and any problems.
• Take the lead in driving the conference campaign post-production, through continuous and active interdepartmental collaboration ensure conferences achieve and exceed revenue targets.
• Take ownership of each conference through strategic tracking of revenue and audience breakdown to identify when specific action may need to be taken to ensure successful event delivery.
• Assist junior members of the production team with general processes and familiarisation of core production tasks.
• Work with the Conference Manager to develop data build briefs based on research and help grow the SAE Media Group database.
• Related duties as required.

Key Tasks

• To research, write & produce a minimum of 7-8 business conferences per annum.
• To produce each event to the highest quality possible, curating content for the relevant community, within 30 days. Working to the specifications outlined and adhering to the requirements of the production schedule (see separate details)
• To invite a minimum of 80 potential speakers per event (all invitees must be relevant and have received written details of the conference)
• To ensure data is requested and received from all invited and confirmed speakers and workshop leaders and added to the internal database daily.
• To secure 16 speakers and a chair and be in receipt of their confirmation forms by the end of the 30-day production cycle
• To ensure deadlines are met and production targets achieved and exceeded.
• To keep the Production Manager fully informed and aware of the progress of each conference and any problems
• To maximise event profitability (keeping speakers expenses to a minimum)
• To work with Sponsorship, passing on leads and suggesting potential sponsors and finally following up any leads passed on.
• To work with Telesales, passing on leads and, where necessary, researching additional leads
• To work with Marketing, checking all marketing material relevant to your conferences, advising them on how best to attract potential delegates, making suggestions of associations, societies, and journals suitable for external marketing activity. Provide a mid-production marketing brief to add any developments or refinements to the initial research brief.
• To add additional value to the conference programme wherever possible
• To complete all aspects of conference administration (confirmation forms, expense forms, guest place forms and handovers) accurately and on time
• To ensure the conference information is displayed on the web site and that the material is correct and up to date.
• To ensure replacement speakers are found for existing conference programmes and that Marketing, Telesales, Sponsorship, the Conference Executive, Client Services and Website Support are aware of the changes.
• To attend and open conferences, bringing workshops and future events to the attention of speakers and delegates.
• To network with speakers and delegates to get new ideas for conferences, feedback, and secure speakers for future events.
• Maintain confidentiality.
• Related duties as required.

Key Tasks

• To research, write & produce a minimum of 7-8 business conferences per annum.
• To produce each event to the highest quality possible, curating content for the relevant community, within 30 days. Working to the specifications outlined and adhering to the requirements of the production schedule (see separate details)
• To invite a minimum of 80 potential speakers per event (all invitees must be relevant and have received written details of the conference)
• To ensure data is requested and received from all invited and confirmed speakers and workshop leaders and added to the internal database daily.
• To secure 16 speakers and a chair and be in receipt of their confirmation forms by the end of the 30-day production cycle
• To ensure deadlines are met and production targets achieved and exceeded.
• To keep the Production Manager fully informed and aware of the progress of each conference and any problems
• To maximise event profitability (keeping speakers expenses to a minimum)
• To work with Sponsorship, passing on leads and suggesting potential sponsors and finally following up any leads passed on.
• To work with Telesales, passing on leads and, where necessary, researching additional leads
• To work with Marketing, checking all marketing material relevant to your conferences, advising them on how best to attract potential delegates, making suggestions of associations, societies, and journals suitable for external marketing activity. Provide a mid-production marketing brief to add any developments or refinements to the initial research brief.
• To add additional value to the conference programme wherever possible
• To complete all aspects of conference administration (confirmation forms, expense forms, guest place forms and handovers) accurately and on time
• To ensure the conference information is displayed on the web site and that the material is correct and up to date.
• To ensure replacement speakers are found for existing conference programmes and that Marketing, Telesales, Sponsorship, the Conference Executive, Client Services and Website Support are aware of the changes.
• To attend and open conferences, bringing workshops and future events to the attention of speakers and delegates.
• To network with speakers and delegates to get new ideas for conferences, feedback, and secure speakers for future events.
• Maintain confidentiality.
• Related duties as required.